PES Manual for

Commission and Standing Committees

 

The PES Executive Committee charged the Commission on Professional Affairs (COPA) with soliciting job manuals for key leadership positions in the Philosophy of Education Society. These manuals are intended to provide direction to individuals moving into new leadership roles and to preserve organizational memory. Each manual was written and reviewed by PES members who recently held the position. Please contact the chair of COPA if you believe a manual needs to be created or revised.

 

COMMISSION

Commission on Professional Affairs (COPA)

 

STANDING COMMITTEES

Committee on Race and Ethnicity 

Committee on the Status of Women in the Profession 

Conference Management Committee, including Hospitality Chair

Election Committee 

Finance Committee 

Just Community Committee 

Membership Committee

Mentorship Committee – former Jobs for Philosophers of Education Committee

Program Committee

Resolutions Committee

 

 

 

 

COMMISSION

 

COMMISSION ON PROFESSIONAL AFFAIRS (COPA)

A.     Commission Description & Membership

 

The Commission on Professional Affairs is established by the PES Constitution in Article V, Section I:

“There shall be a Commission on Professional Affairs, the function of which is to examine for the Society all issues related to the conduct of its professional affairs, and in consultation with the President and Executive Board, to take relevant action, subject to review by the Society.”

 

The Constitution establishes the membership of the Commission in Article V, Section II:

“Members of the Commission shall be the President of the Society, ex officio, and five members elected to staggered terms of five years from the membership of the Society. No elected member of the Commission may hold another elective office in the Society while a member of the Commission. Members shall be elected in the same manner as provided in the Bylaws for the election of officers of the Society.”

 

The mandate in the Constitution is fairly broad (“all issues related to the conduct of” PES’s professional affairs) and has been interpreted differently over time.  Recent examples include the redevelopment of the PES website, connecting and collaborating with other professional societies, and the development of the white paper series, GroundWorks. Activities that the commission engages in respond to issues that arise for the organization and promote the visibility of PES and philosophy of education more broadly.  

 

B.      Role of the Committee Chair

 

The Committee Chair convenes the meetings and monitors the progress of the committee. 

 

C.      Timelines and Triggers

 

March (during conference)  

  • COPA meeting

  • Gather suggestions from membership regarding particular paper topics for and potential authors

  • Develop COPA report for previous year

  • Present (abbreviated) report at Business Meeting

 

March (post conference)  

  • Wrap up conference activities

 

April - March 

  • Check in with GroundWorks editor re: topic for paper, authors, deadlines

  • Organization and coordination of conference session and other activities

  • November 1 - Submit proposal for a conference session

 

 

 

STANDING COMMITTEES

 

COMMITTEE ON RACE AND ETHNICITY (CORE)

 

A.     Committee Description & Membership

 

The PES By-Laws describe the Committee in Article I, Section 8:

“A Committee on Race and Ethnicity, consisting of five members, shall be appointed by the incoming President to staggered terms of three years; the Chair shall be appointed by the President. The Committee on Race and Ethnicity will promote and support the study of race and ethnicity in philosophy of education.”

 

If there are conferences or other activities world-wide that relevant to the work of the membership, members will generally post these notices on the listserv.

 

 

B.     Role of the Committee Chair

 

  • The Chair role is a two-year appointment.  We have tried to keep ahead of the next transition so that we do not have to devote our meetings to leadership issues at every meeting.

  • The responsibilities are minimal other than monitoring the listserv during the year and convening the Breakfast meeting at the PES annual conference.

  • If requested by members or by members of the Exec. Comm. of PES, Chair will post announcements or solicitations.

  • The chair consults with past chairs on issues relevant to the Committee.

  • The chair represents the Committee to the PES Executive Committee, the PES Business Meeting and other venues as requested/required.

 

 

C.     Timelines and Triggers

 

Late Summer Early Fall

  • Encourage CORE membership to submit papers and alternative sessions for conference.

 

Late Fall Early Winter

  • Request agenda items for CORE breakfast session.

 

 

 

COMMITTEE ON THE STATUS OF WOMEN IN THE PROFESSION (COSW)

 

A.     Committee Description & Membership & Membership

 

The PES By-Laws describe the Committee in Article I, Section 6:

“A Committee on the Status of Women in the Profession, consisting of five members, shall be appointed by the incoming President to staggered terms of three years. The Chair shall be appointed by the President of the Society in consultation with the committee members. The Committee on the Status of Women will study and promote the status of women in Philosophy of Education.”

 

This charge gives the committee and its chair considerable leeway to decide how best to carry it out.  It is important to bear in mind, however, the charge’s specificity: The COSW is tasked with attending to the status of women in the profession. Members have often taken up the status and interests of women more broadly. This is a legitimate project insofar as women’s scholarship in recent decades has frequently emphasized the importance of attending to questions of gender, to context, and to real injustices faced by women throughout education. In supporting such research, the COSW supports the women in the profession who carry it out. The COSW might with equal legitimacy, however, focus on other interests or issues of concern to women in the profession. In any given year, the COSW chooses how to focus its efforts, in response to concerns raised by women in the profession.

 

COSW consists of five members serving staggered three year terms. A major responsibility of members is to attend the committee’s annual meeting and participate throughout the year in ongoing initiatives. COSW meetings have always been open to anyone who wishes to attend, and the meetings are usually attended by a number of PES members who are not currently serving on the COSW.

 

  • There are few fixed tasks for the COSW to carry out on an annual basis. Rather, it is up to the committee to decide, at its annual meeting during the PES conference and in conversation with the President and Executive Committee over the course of the year, what pressing issues for women in the profession it wishes to address. In its earliest years, the COSW worked to ensure that women were on the program, their scholarship recognized as legitimate. In recent decades, as women have gained a foothold in the academy, the COSW has focused on more subtle professional challenges faced by women.Recent projects have included:

  • An annual reception, funded by PES, intended to build a sense of community. All PES members were welcomed, as the COSW recognized that while women in the society often complained about feeling marginalized at PES, this feeling was not exclusive to women in the profession.

  • Participation by the chair of COSW on the Ad Hoc committee to address sexual harassment within PES and its annual conference

  • Co-sponsorship of a symposium with . In recent years, has been committed to working with PES committees in rotation to organize a pre-conference workshop followed by a published symposium.The COSW can expect to work with approximately every third year.

  • Traditionally, the COSW has been guaranteed a slot for one alternative session at the annual meeting.At its annual meeting, the COSW chooses a member to organize this session for the following year. Generally, the committee brainstorms ideas and chooses the one that seems most promising on the basis of topicality and the commitment of some member to organize the session.

  • Sponsorship of a pre-conference writing workshop.Participants were invited (in the fall) to submit a work-in-progress (by January or February).These were circulated before the pre-conference among the authors, COSW committee members, and any other interested PES members, who then met Thursday before the PES conference to discuss. This could be done again in the years when is not sponsoring the symposium with COSW.

 

B.     Role of the Committee Chair

 

The special responsibilities of the chair include: 

 

  • Overseeing ongoing projects over the course of the year, as appropriate;

  • Contacting the Program Chair, usually sometime in the fall, about the COSW alternative session;

  • Preparing an agenda for the COSW’s annual meeting, which is generally scheduled by the program chair for an early morning time slot;

  • Running the COSW annual meeting.

  • Preparing an annual report for the Executive Committee that details the annual activities as well as the percentage of women on the program (disaggregated by papers, responses, alternative sessions) and percentage of women in service positions. These numbers are usually shared during the Business Meeting.

 

C.     Timelines and Triggers

 

Fall

  • Contact the Program chair about the COSW alternative session

 

Spring, before the Business meeting

  • Prepare the annual report to be shared at the PES Business Meeting

 

 

 

CONFERENCE MANAGEMENT COMMITTEE and HOSPITALITY CHAIR

 

A.     Committee Description & Membership

 

The PES By-Laws describe the Committee in Article I, Section 5:

“A Conference Management Committee of at least two members shall be appointed by the incoming President to staggered terms of two years (with the possibility of renewal). The member who is in the second year of service to the committee shall be designated as Chair of the committee. Additionally, the Chair of the Finance Committee and a Hospitality Chair, appointed by the incoming President, shall serve as ex officio members. The function of the Conference Management Committee shall include but not be limited to consulting with the professional meeting planner about conference locations and hotel negotiations, ensuring that PES receives everything that was negotiated in the hotel contract, monitoring room reservations, determining and ordering meeting room set-up orders and food orders, and meticulously reviewing the Banquet and Event Orders (BEOs) and the final bill from the hotel.”

 

The purpose of the Hospitality Chair position is to support the President, Program Chair, Executive Director, and the Conference Management Committee in planning and executing many of the on-site aspects of the conference. The Hospitality Chair is usually someone who has some familiarity with the host city.

 

Specific responsibilities associated with the Conference Management Committee can be organized in the three areas of contract negotiation, conference planning, and on-site meeting facilitation:

  • Contract Negotiation: The CMC works closely with the Executive Committee, Executive Director, and the contracted Conference Direct agent to identify potential host cities for the annual conference, evaluate potential meeting locations, and monitor the contract negotiation and approval process.

  • Conference Planning:After the contract is signed, the CMC maintains communication with the Conference Direct agent, the Customer Service Manager at the meeting location, the Executive Director, President-Elect, and the Program Committee chair to plan the annual meeting and to ensure compliance with contract requirements and deadlines.

  • On-Site Meeting Facilitation:During the conference, the CMC works with the Customer Service Manager and monitors meeting room arrangements, food and beverage delivery and consumption, contracted technology, and guest room pick-ups.

 

Specific duties are specified in the timeline below.  The committee should strongly consider splitting up the various tasks, especially the large number of tasks that are accomplished in the six month period prior to the conference.  For the 2020 conference, for instance, the Hospitality Chair coordinated all the food and beverage orders and reception monitoring, one committee member monitored the hotel guest room pick-ups and institute room reservations, and the committee chair (who happened to live in the host city) visited the hotel, ensured compliance with the contract, and handled most other details. 

 

At the conclusion of the 2020 conference, in addition to notes included in the timelines below, the committee thought it was important to stress to the membership (a) the importance of reserving rooms in the room block, (b) the amount of food available at evening receptions (grad students especially didn’t realize they could save money on eating out), and (c) the value of the cash bar reception (at the 2020 conference, the reception cash bar was significantly more affordable than nearby options).  The committee also thought it would be important to (a) communicate regularly with the program chair and to (d) plan for the unpredictable variation in attendees’ appetites at receptions. 

 

 

B.     Role of the Committee Chair

 

The chair of the Conference Management Committee delegates responsibilities of the committee, works closely with the Executive Director on compliance with timelines and contract requirements, and prepares a report to the Executive Committee at the conference. 

 

 

C.     Timelines and Triggers

 

Prior to and during Contract Negotiation (anywhere from 18 months to three years prior to conference, depending on Executive Committee’s transition to new monitored process of choosing conference cities):

  • Work closely with Executive Committee and Conference Direct agent on potential conference host city selection, considering regional variation, affordability, walkability, and airport and mass transit access.

  • Coordinate with program chair and president-elect for specific needs for meeting rooms, food and beverage, and technology, especially for any changes or innovations to the previous year’s contract;

  • Coordinate with the organizers of the pre-conference institute regarding meeting rooms, guest rooms, and food budget, which includes ensuring that any food orders are approved in the budget and are counted towards the overall conference expenditure in the contract (Food and beverage service typically includes the Executive Board meetings [dinner Thursday, breakfast Monday]; conference receptions [Thursday, Friday, and Saturday evenings]; daily breakfasts; periodic snacks; and daily coffee/tea service);

  • Coordinate the set-up of conference rooms according to conference need (set-up style, numbers of chairs, board meeting rooms, adequate square footage for receptions, snacks, and coffee/tea service);

  • Coordinate with executive director for specifics needs for registration table, technology (secure internet connection to process payments), and secure storage.

 

Six Months Before Conference: 

  • Work as a committee to split and delegate responsibilities;

  • If possible, visit the meeting site and clarify any negotiable adjustments to meeting rooms, working with program chair on any changes to meeting room details;

  • Work with Program Chair to assign meeting rooms to conference sessions;

  • Provide Conference Service Manager a complete meeting agenda as soon as it is prepared by program chair, noting any adjustments to meeting arrangements and food and beverage orders;

  • Write regular briefs about hotel room reservation details for the PES newsletter, encouraging room reservation at the hotel to help comply with room night minimums, and providing information about transportation from the airport and train station and parking options;

  • Monitor pick-up reports (reports from the hotel about how many room reservations have been made in the block), coordinating with Executive Director and others to advertise and encourage attendees to book rooms and working with Conference Services Manager to compare registration and program list with hotel booking list;

  • Monitor hotel room rates on discount websites and work with Customer Service Manager (and Conference Direct agent) to maintain competitive room rate, as specified in contract;

  • Ensure that rooms are booked for those receiving complementary room bookings (usually the President, Executive Director, Program Chair, and Kneller speaker);

  • Coordinate with pre-conference institute organizers on food and beverage needs, any special room arrangements, and hotel room reservations and payment (especially when hotel rooms are provided for institute participants);

  • Order food and beverage service for the conference, following deadlines (deadlines are specified in the contract and should be handled several weeks ahead of the specific deadline), carefully considering quantities from previous conferences (prior years’ reports of consumption), offering options for multiple dietary needs and restrictions (non-dairy, gluten-free, vegetarian, and vegan, and avoid shellfish), ensuring that food orders align with budget (to optimize hotel contract, spend all but not over), and facilitating approval of official food and beverage orders by Executive Director, checking all details against contract and submitted orders;

  • Coordinate with tourism board at current and following year’s conference for free items to be made available at registration table, such as pens, bags, maps, and signage at the airport and/or in hotel, carefully avoiding excessive amounts of material (tourism boards tend to oversupply maps and visitor guides, which attendees seldom pick up);

  • Facilitate any requested assistance by President, Executive Director, Program Chair, or others wishing to plan off-site receptions or dinners;

  • Consider developing a list of suggested restaurants, walking trails, and local attractions, provided electronically;

  • Review contract and maintain compliance with deadlines, requirements, and perks, working with Executive Director to assign perks such as complementary room nights, room upgrades, and parking passes.

 

During Conference:

  • If possible, be present at the beginning of pre-conference institute to confirm contracted meeting room(s) and food and beverage orders (otherwise provide guidance to pre-conference coordinator);

  • Meet the Conference Services Manager and staff during the day Thursday (it’s ideal if the committee chair, Executive Director, Hospitality Chair, and Program Chair are all able to attend);

  • Maintain regular contract with manager and staff daily;

  • Monitor food and beverage delivery, ensuring that contracted amounts are served, ordering any additional quantities (coffee in particular), and noting consumption (these details help plan subsequent conference food and beverage efficiently);

  • Confirm in person the set-up of conference rooms according to conference need and work with Conference Services Manager;

  • Maintain daily monitoring of daily hotel room list, noting any no-shows or lost room nights.

 

 

 

ELECTION COMMITTEE

 

A.     Committee Description & Membership

 

The PES By-Laws describe the Committee in Article I, Section 2:

“An Election Committee of seven members shall be elected in the following manner: At least four months before the annual business meeting of the Society, the Executive Director shall email to each member a list of names of eleven members of the Society selected by the President as candidates for the Election Committee. Each Member shall be asked to vote for seven of the persons whose names are on the list no later than three months before the annual business meeting. The seven persons receiving the most votes shall constitute the Election Committee, and the Executive Director shall notify the President of the names of the members elected. The President shall appoint one of the elected members Chair of the Election Committee.

 

The incoming Election Committee shall confer immediately, after which the Chair of the Election Committee shall seek suggestions for nominations from the Society's membership at large.  In accordance with the Constitutional provisions for eligibility, the Election Committee will select one nominee for the position of President-Elect and two nominees each for the Executive Board and the Commission on Professional Affairs. The Chair of the Election Committee will supervise the nomination of one Member of the Society to serve as Executive Director, including the reappointment of the sitting Executive Director in accordance with the three-year term limit. The Chair of the Election Committee will supervise the nomination of one Member of the Society to serve as Communications Director, including the reappointment of the sitting Communications Director.

 

After generating a list of nominations (from within the Election Committee and from the membership at large) the election committee shall confer electronically to select the President-Elect and the nominees for each of the other vacancies. The Chair of the Election Committee will then contact all of the nominees to make sure they are willing to serve or run for each position. At least one month before the annual business meeting the Executive Director shall conduct an election electronically for these positions to be completed prior to the annual meeting. The Election Committee Chair shall notify each of the nominees of the results of the election prior to the meeting, and then shall announce the persons elected at the annual business meeting.”

 

 

B.     Role of the Committee Chair

 

See By-Laws, excerpted above, for description of committee chair role. 

 

 

C.     Timelines and Triggers

 

See By-Laws, excerpted above, for description of timeline. 

 

 

 

 

FINANCE COMMITTEE

 

A.     Committee Description & Membership

 

The PES By-Laws describe the Committee in Article I, Section 4:

“A Finance Committee of at least four members shall be appointed by the incoming President to staggered terms of three years (with the possibility of renewal). The Chair shall be elected by the members of the Committee. The function of the Committee shall be to review the PES investment strategy and portfolio, as well as the Society’s annual budget, and to recommend substantive and procedural changes as necessary to the Executive Board.”

 

B.     Role of the Committee Chair

 

The Committee Chair has three responsibilities to ensure that the Executive Director has appropriate fiscal/financial guidance:

  • To communicate regularly with the Executive Director about conference and society operating budgets as well as investment and banking strategies.

  • To facilitate review of the Society’s investment holdings and banking practices by the Finance Committee members annually (and on other occasions if market or other economic indicators warrant).

  • To facilitate review of budgets (conference budget and operating budget) by the Finance Committee.

 

C.     Timelines and Triggers

 

February:  Review financial and investment information with the Executive Director to assess the integrity of the Society’s investment plan and to prepare a Finance Committee report for the annual conference.

 

June:   Review Society operating budget for the coming fiscal year (July 1 - June 30) to ensure that dues levels for the following year will be adequate to support Society operations.  Approve operating budget.

 

July:  Review conference budget for the next membership year to advise the Executive Director on setting registration fee levels that will ensure that the conference generates a surplus of funding.   Approve conference budget.

 

 

JUST COMMUNITY COMMITTEE

 

A.     Committee Description & Membership

 

The PES By-Laws describe the Committee in Article I, Section 10:

“A Just Community Committee, consisting of at least three members, shall be appointed by the President to staggered terms of three years. This committee will work with the Executive Board to ensure a welcoming conference experience for all members.  Conference attendees who experience any harassment at the conference should report it to members of this committee. The committee is designed to act as a neutral resource to receive concerns, grievances, and complaints; to provide information about resources on/off the relevant home institution; and to offer feedback and relevant support.”

 

B.     Role of the Committee Chair

 

 

 

C.     Timelines and Triggers

 

 

MEMBERSHIP COMMITTEE

 

A.     Committee Description & Membership

 

The PES By-Laws describe the Committee in Article I, Section 3:

“A Membership Committee of at least three members shall be appointed by the incoming President to staggered terms of three years. The Chair shall be appointed by the President in consultation with the committee members, and members shall not serve more than two successive terms. The function of the membership committee is to track (in consultation with the Executive Director) trends in conference registration and membership, consider ways of strengthening the connection of current members to the society, and explore means for attracting new members.”

 

Committee Business:

  • Review and discus the recent membership and registration numbers.

  • Bemoan state of field in a sort of constructive way.

  • Propose policies/actions that may strengthen membership and/or the field.

 

B.     Role of the Committee Chair

 

  • Plan and conduct a committee meeting during the PES annual meeting, typically a breakfast meeting, communicating the time and place to the Program Chair, so that it appears on the program.

  • Work with the Executive Director to track membership and registration trends.

  • Present committee report at the business meeting (or delegate).See Appendix 1 of 1.Humor appreciated. See bullet two of “Committee Business.”

  • Work with communication director on membership outreach.

  • Work with incoming president to identify new committee member. President extends the invitation.

  • Preserve organizational memory by communicating recent committee activities and concerns to the incoming chair.

 

C.     Timelines and Triggers

 

Prior to Annual Meeting

  • Plan committee meeting during annual meeting, working with program chair.

 

 

MENTORSHIP COMMITTEE

(FORMERLY JOBS FOR PHILOSOPHERS OF EDUCATION COMMITTEE)

 

A.     Committee Description & Membership

 

The PES By-Laws describe the Committee in Article I, Section 7:

“A Mentorship Committee of at least three members shall be appointed by the incoming President to staggered terms of two years. The Chair shall be appointed by the President in consultation with the committee members. The Mentorship Committee shall select one of its members to serve as a non-voting liaison on the Commission on Professional Affairs. The function of the Committee shall be to promote equal opportunity employment practices by members of the Society and their affiliated institutions.  The Committee will take responsibility for regular communication with the members of the society on issues related to the employment of philosophers of education, using such vehicles as newsletters, email, and scheduled sessions in annual meetings of the Society.”

 

A goal of all [Mentorship Committee] events is that we seek to represent a diverse group of professionals. When inviting panelists, attention is given to this diversity. Attention is given both to the panel of a current year as well as previous panels. In addition to considerations of gender, race, and ethnicity, [the Mentorship Committee] also considers geographic diversity, the programs that panelists graduate from, and the type of schools that panelists currently teach at. 

 

Logistics:

  • For the past three years, [the Mentoring Committee] has used Google forms for people to register for events. This is free and easy to maintain.

  • From Google forms, the chair has a relatively up to date contact list. This list is often shared with the president of PES.

 

B.     Role of the Committee Chair

 

The primary role of the [Mentorship Committee] chair is to facilitate a small event at the Annual Meeting that supports graduate students and early career professionals. The purpose is to provide this population with practical information about job searching and job success. The focus has been primarily on tenure track positions. Another purpose is to provide opportunities to network with peers and more senior faculty. Finally, a goal is to help early career people feel more at home at PES. For this reason, we try to coordinate any activity to occur either before PES or within the first few days.

 

C.     Timelines and Triggers

 

August: 

  • Reach out to the [Mentorship] Committee, the program chair, and the president of PES. Through coordinating these conversations, the chair determines the appropriate avenue for [the Mentorship Committee] at a particular conference.

  • Reach out to potential funding sources to support the [Mentorship Committee] event (such as large graduate programs, the universities of [Mentorship Committee] members).

  • Review committee member terms and be in touch with the PES president. The president appoints new committee members, typically after a discussion with the chair.

 

September-October: 

  • If [the Mentorship Committee] wants a session on the program, the chair or members put this session together.

  • If [the Mentorship Committee] wants to collaborate with another committee to put on the [the Mentorship Committee] event, the chair also reaches out to that committee chair. In recent years, [the Mentorship Committee] has worked with the Membership Committee.

 

October-November:

  • The chair works with the committee on the [the Mentorship Committee] PES event. This may involve a few conversations or a more sustained communication depending on [the Mentorship Committee’s] event.

 

February: 

  • [The] chair reaches out to invited speakers by this time if [the Mentoring Committee] is sponsoring a panel that is not part of the official program.

  • [The] chair makes sure that the [Mentoring Committee] event is being highlighted. This involves contacting the Communication Director as well as the Executive Director to publicize the event. The chair also reaches out to contacts at large graduate programs, the contact person for GSCOPE, and an email list of past participants.

  • [The] chair works with the hospitality chair if rooms or food are needed.

 

March:

  • The chair reaches out to the President of PES as well as the Program Chair to stop by the event at PES and greet the attendees.

  • The chair facilitates the PES [Mentoring Committee] event.

 

 

 

PROGRAM COMMITTEE

 

A.     Committee Description & Membership

 

The PES By-Laws describe the Committee in Article I, Section 1:

“A Program Committee of at least ten members shall be appointed by the President-Elect within 90 days of agreeing to serve as President. The President shall appoint a member as chair of the Program Committee for the Annual Meeting and, in consultation with the Program Chair, shall appoint additional members of the Program Committee. The Program Chair shall supervise the review of submissions to the Annual Meeting, assemble the Program, and supervise the editing of the Yearbook.” 

 

 

B.     Role of the Committee Chair (Program Chair)

 

Initial duties:  After the President-Elect selects the Program Chair, they work together to craft a theme for the annual meeting.  The President needs to invite the Kneller Lecturer and invite a respondent for the Kneller and for the Presidential Address.  The Program Chair works with the Conference Management Committee to make sure the hotel contract includes at least one meeting room that will be equipped with an LCD projector and screen for any presenters wanting to use technology. 

 

Subsequent duties are specified below.  Extended materials are available with templates for communications throughout the process. 

 

 

C.     Timelines and Triggers

 

January (about 14 months before your conference):

  • Identify, invite and solidify Program Committee members before the PES Annual Meeting so that you can have a Program Committee Meeting at the PES Annual Meeting. If you have enough lead-time, the current program chair can list this meeting in the Program and assign a room. In 2013 there were 21 program committee members, in 2014 there were 20, and for 2015 there are 23.

  • Generally program committee members represent diversity within PES in myriad ways(e.g., race, ethnicity, gender, sexual orientation, age, years on PES, doctoral program, areas of expertise, etc.) and typically do not include graduate students. Program chairs try to give members who have not been on the program committee before or in quite some time a chance to participate so that we don’t always have the same group centrally involved.

 

After PES Annual Meeting

  • Call for Programs: Post Theme and Call for Programs on the PES website.

 

Things to clarify in the Call:

  • Multiple Submissions: Need to clarify in Call For Papers (on website and in July/October newsletters) that authors may submit only one primary paper (i.e., paper to be considered for presentation/publication as a concurrent/general session) (This was approved in 2008).

  • Multiple alternative sessions and/or Alternative session(s) + primary paper are permitted.

  • All submitters should be asked to specify if they will need an LCD Projector for their presentation, though we cannot guarantee availability of technology.

  • While Paper reviews are anonymous to the reviewers, alternative session reviews are not.Need to include names of panel members, etc.

  • Alternative session proposals must specify the of session being proposed (e.g., Book Panels/Author-meets-critics, Work-in-Progress, Topical Discussion, or something else)

  • Authors submitting a primary paper may not submit the abstract of paper as an alternative session (specifically, as a work-in-progress); Paper submitters should be asked to specify willingness to serve as a Respondent or to present a Work-in-Progress if the Paper is not accepted.

  • Abstracts: Call for Papers and also July/October Newsletters: need to specify that authors of primary papers include an abstract of their paper.Abstracts may not exceed 125 words. Abstracts are printed and made available at the conference (generally the program chair puts together the Abstract document and provides it to post on the website and prints out about 50 copies to have at the PES Registration table). No abstracts are required for alternative session proposals.

 

July:

  • Executive Director sends out PES newsletter with the Call for Papers. This should include the Theme, the PES Yearbook Style Sheet, and general instructions for submission (e.g., PES email address, program chair email address).

  • : SIGS are allotted one early morning (7:45-9:00am) “breakfast meeting” session. But, they must submit proposals and undergo review process for SIG-Sponsored alternative sessions.

  • Standing Committees (COPA, CORE, COSW, JPE, Membership): Although each Standing Committee generally is allotted one program session, the sessions that are sponsored by Standing Committees still need to be proposed under the same guidelines as the Alternative Sessions.  It is the President and Program Chair’s discretion on how to handle these sessions. In past years, under the presumption of acceptance, these session proposals still underwent review by the Program Chair, President (in some cases), and Graduate Program Assistants to ensure that the session was well planned and speakers/panelists were on board.

 

October:

  • Call for Papers goes out again in PES October newsletter.

 

November:

  • November 1 is traditionally the submission deadline.

 

November-December:

  • Submission Review.

  • Provide guidance to reviewers on the review process (See extended materials).

 

December-January:

  • Notification to submitters. Typically PES has 30 General Sessions (the 3 highest rated papers) and 30 Concurrent Session papers. The number of Alternative sessions has varied, but has been around 25.

  • Program Chair invites and solidifies Paper Session Respondents and Chairs, providing instructions and expectations to session respondents and chairs (See extended materials).

  • Send draft program to Conference Management Committee so that a general schedule can be provided to hotel to meet contractual deadline.

 

January-February:

  • Program Chair builds the Program. It is due to the Executive Director approximately 3-4 weeks before the annual meeting so that the Executive Director has time to format and have the program printed and shipped to the meeting site.

 

During and after Conference:

  • Provide instructions to authors on submission for the PES yearbook, including securing copyright (See extended materials).

 

 

RESOLUTIONS COMMITTEE

 

  • Committee Description & Membership

                  The role of the PES Resolutions Committee is to propose humorous “resolutions,” which poke fun at the society while also acknowledging members’ service. These resolutions are written at the annual conference and read aloud at the business meeting. One short resolution is generally composed for each PES officer, as well as some for the society’s committees.  The resolutions may take the form, “Whereas….be it resolved that...”

Members of this Committee should be longstanding members who are knowledgeable about the society and its membership. The President will approach potential committee members before or during the conference, leaving them enough time to write resolutions before the business meeting.

The humor of the Resolutions Committee should be generous and at most slightly barbed.   The resolutions are meant to lighten the mood at the business meeting and cultivate community.  There should not be an undue quantity of “inside jokes” that leave newer members, or members without leadership roles, feeling marginalized.  Good resolutions frequently play on current events, funny or unexpected episodes at the conference, and the state of the field of philosophy of education.

Targets for good-humored jokes

-- Officers in the society

-- Longtime members

-- Our field

-- The hotel/venue

-- Our membership

The Resolutions Committee members should use their discretion to target people who are well known, and never target vulnerable members.

Checklist of key offices and bodies to thank (not necessarily in joke form)

-- President (Outgoing)

-- President (Incoming)

-- Executive Director

-- Program Committee

-- Program Chair

-- Executive Director

-- Communications Director

-- Philosophy of Education Editor

-- Groundworks Editor

-- Committee on Professional Affairs

-- Committee on the Status of Women

-- Membership Committee

-- Committee on Race and Ethnicity

-- Conference Planning/Hospitality Committee

-- Elections Committee

-- Any sponsors of the meeting

-- Venue staff